EASTERN KENTUCKY SOCCER ASSOCIATION

REGIONAL BOARD MEETING MINUTES

August 14, 2012

 

Quorum was declared present.   Peggy Gawronski called the meeting to order.  Those present at the meeting were as follows:

 

President                       Peggy Gawronski

Floyd County                 Paul Burchett, Jenny Burchett

Johnson County             Brian Johnson

Letcher County              Not present

Belfry                             Sherri Mendoza, Julia Maynard

Perry County                  Toby Dawhare

Breathitt County                          Shelly Kretzer, Laura Thomas

Martin County                Marcelli Gauze

Pike County                   Frank Dawahare

 

ALSO PRESENT:  Donna Dancy, EKYSA Secretary, Gerald Fairchild, Lawrence County.

 

Marcelli made a motion to accept the minutes from the previous meeting.  Jenny seconded.  Motion passed unanimously.

 

Treasurer Report was given.  Every county has paid their Spring registration fees, but Letcher County.  They still owe 284.30.  EKYSA paid 875.00 to Paulo Neto for hosting camps this spring leaving a balance of 3,592.59.  Frank made a motion to accept the Treasurer’s Report.  Julia Seconded.  Motion passed unanimously.

 

No formal Registration Report was given. Janie did send an email before the meeting to all counties  stating what their numbers were that were on line as of August 13, 2012.

 

Referee Clinic – No information was given regarding any ref clinics.

 

Coach’s Clinic – Each County is to go back and see how many coaches are willing to attend a coaches clinic of Youth Module, E & D License.  The County Rep is supposed to e-mail Peggy their expected numbers for attendance.  The State requires a minimum of 15 in attendance for youth modules.  Paul stated that EKYSA should schedule a youth module every year.

 

Peggy stated that she had sent an email asking for coach’s information and no county has responded to her email. 

 

Every county is to send Peggy their coaches information, name, birthdate, SS#, and Driver’s License so that a Background Check can be performed on all coaches.  

 

Peggy also stated that all players were to be online and placed on teams before any games would be scheduled.  This is to be done by Friday, as Julia will be starting on the schedule Saturday. 

 

Team counts were turned in as follows:

Belfry 2 U10s, 1 U12, 1 U14.

Breathitt 1 U10, 1 U12, possibly 1 U14

Floyd  3 U10, 1, U12, 1 U14

Johnson 3 U10, 2 U12, 1 U14

Martin 1 U10, 1 U12

Perry 2 U10, 2 U12, 1 U14

Pike 1 U12, 1 U14

Lawrence 2 U12s. 

Letcher County was not present to turn in numbers.  As they still owe their EKYSA fees, no Letcher County teams will be scheduled through EKYSA until the past fees are paid.

 

Peggy stated that Janie would be verifying all players to be sure they are distributed properly on teams.  It was stated no select teams are to be formed to play as an EKYSA Recreational Team. 

 

The Byes and Field information was then given to Julia.  If there are any other requests to be made, she needs to be contacted by Friday at mandjmaynard@yahoo.com

 

All coaches’ information is to be emailed to Peggy in Excel Format by Friday.

 

Any Website information change is to be emailed to Peggy by Friday.

 

Each county representative is to go back to his or her coaches and discuss with them good sportsmanship behavior. It was discussed, we have young adults now ref’ing games and the coaches are to show them respect on and off the field.

 

Each county representative is to email scores, no shows, or game cancellations to the following Board members:

 

Email Jenny Burchett:  jennyburchett06@gmail.com  U10 information.

Email Brian Johnson:   briansjohnson06@yahoo.com U12 information.

Email Peggy Gawronski:  peggygaw@aol.com U14 information.

 

The next meeting date is tentatively September 26, 2012.  Location at a later date will be sent. 

 

It was also brought up as a reminder that EKYSA has a Mercy Rule of 10 points. 

 

ALL FALL REGISTRATION FEES ARE TO BE MAILED TO JENNY BURCHETT BY SEPTEMBER 1, 2012.

 

Julia made a motion to adjourn.  Marcelli seconded.  Motion passed unanimously.

 

 

 

 

 

 

 

 

EASTERN KENTUCKY SOCCER ASSOCIATION

REGIONAL BOARD MEETING MINUTES

May 29, 2012

 

Quorum was declared present. Peggy Gawronski called the meeting to order. Those present at the meeting were as follows:

 

President                       Peggy Gawronski

Floyd County                 Paul Burchett

Johnson County             Calhoun Salyer, Brian Johnson

Letcher County              Chad Holbrook

Belfry                             Sherri Mendoza, Julia Maynard

Perry County                  Not present

Breathitt County                          Not present

Martin County                Marcelli Gauze

Pike County                   Barbara Smith

 

Sherri Mendoza made a motion to accept the minutes from the previous meeting.  Brian Johnson seconded.  Motion passed unanimously.

 

No treasurer’s report was given.

 

OLD BUSINESS

Peggy discussed the coaches’ volunteer forms. Not all counties and coaches have filled them out. She proposed that a current coaches’ list be made with emails being sent to those with missing forms asking them to fill them out or send in the information. This could all be done via email because they do not require a signature. Any coach not turning in their form would not be eligible to coach until the information has been received. Sherri Mendoza made a motion that this be done. Marcelli Gauze seconded. Motion passed unanimously.

 

NEW BUSINESS

Discussed ideas on possible sanctions/penalties for canceled games not rescheduled. One idea was to have a coordinator from different counties for each age division that each county would report to each week on games played and/or canceled that week. No motion or vote was given on this matter.

 

Discussed issue of some counties with multiple teams in the same age division having unequal teams, both in numbers and ability. Discussed need for players to not just be registered in League One prior to game scheduling, but to also be assigned to teams to better see that teams are split evenly. Also discussed using the above idea on age division coordinators being a link each week for counties to turn in game scores to better monitor the possibility that multiple teams from the same county in the same age division having teams that were not split equally based on ability. 

 

Discussed the dates of September 8 through November 3 for the Fall 2012 season. Motion made by Sherri Mendoza to accept these dates. Seconded by Marcelli Gauze. Motion passed unanimously.

 

Discussed the need to follow and encourage good player, fan, and coach conduct. Discussed idea that any problems could be turned in to the age division coordinators for each county (as discussed above) as well.

 

Discussed U10 all star/select teams. Belfry, Floyd, Johnson, and Perry will be participating.

 

Discussed  the U16/19 season. Many felt the way the schedule of games were formed for each team was not coordinated well, with each coach/team responsible for scheduling their own games. Some teams had little trouble while others had a difficult time. Discussed the idea of coming up with an outline of games that would be followed, but to let the teams themselves schedule the day/time of each game as to make it more convenient for both teams. 

 

The next meeting date was set as Tuesday, August 14 at 6:30 pm at Lizzie B’s (if available). All teams must be formed and all players assigned to a team before this meeting. All fees will need to be paid and all requests for bye dates, etc., will need to be made at the meeting.

 

Meeting adjourned.

 

 

 

 

 

 

 

 

                                                                                 

 

 EASTERN KENTUCKY SOCCER ASSOCIATION

REGIONAL BOARD MEETING MINUTES

October 25, 2011

 

Quorum was declared present.   Peggy Gawronski called the meeting to order.  Those present at the meeting were as follows:

 

President                       Peggy Gawronski

Floyd County                 Jenny Burchett

Johnson County             Calhoun Salyer, Brian Johnson

Letcher County              Not present

Belfry                             Sherri Mendoza, Julia Maynard

Perry County                  Jenny Williams

Breathitt County                          Not present

Martin County                Not present

Pike County                   Not present

 

 

ALSO PRESENT: Janie Allen, EKYSA Registrar and Donna Dancy, EKYSA Secretary

 

Sherri made a motion to accept the minutes from the previous meeting.  Brian seconded.  Motion passed unanimously.

 

Treasurer Report is unchanged since the previous meeting.  Jenny Burchett went over the county who still owed money for the season.

 

OLD BUSINESS

The select league was discussed.  The counties represented: Johnson County would participate if there were enough numbers to have a team.  Belfry said no.  Floyd said yes.  Each county preferred to have it after the season and not during Rec season.

 

Other -  Peggy will have U10 & U12 coaches get together for a select team meeting to see if there are enough numbers to participate.

 

NEW BUSINESS

U16/19 split was discussed for the Spring Season.  It was proposed for each county to have meetings with high school coaches and see if they are willing to help coach a Rec team that would contain their high school players.

 

Jenny Williams asked if we could have a U20 team.  Peggy said yes.  Each county represented is supposed to go back to the county and see if there is enough interest in this.  Peggy said to advertise this and see how much participation each county would have.

 

Every county is to let Peggy know who there high school coaches are.  EKYSA will possibly plan a meeting to invite them to attend.

 

Referee Clinic – Tony Crush sent preliminary dates.   He requested March the 31st, but Calhoun is going to try to have that changed to the 24th.  Recert Clinic preliminary date is January the 28th.

 

Coaches Clinic – Each county is see how much participation they would have for an E coaching class or a youth module coaching class. 

 

Positive/Negative from the Fall Season – Perry, No issues.  Other then U14 game cancelled.  Belfry, One issue with Martin County.  They refused to come because Belfry fields were not regulation fields and because of Referees.  Peggy talked to a coach that complained they were traveling too far.  This team gave no request to Jenny during scheduling requests.  Donna mentioned that some of the games she had attended through the fall, some teams were not having enough players to play.  It was discussed if teams were short rostered or if counties were having issues with players showing up for games.

 

It was recommended for roster checks before each game.  Each team is to be carrying a roster signed by Janie Allen EKYSA Registrar to all scheduled games.

 

Spring Season Dates – March the 31st through Memorial Day.

 

Next Meeting – March the 6, 2012.  Each county is to have their teams on line by the date of this meeting.  Team counts, scheduling requests, coaching information and field information are to be turned in at this meeting.  All counties are to be represented at this meeting to participate in the  Spring Season.