EKYSA STANDARD OPERATING PROCEDURES
TOURNAMENT TEAM FORMULATION
4/12/2000
Revision: 1/15/2002
A. PRELIMINARY
FORMULATION ACTIONS:
1. Where a County has more than one coach
in an age division, the County will effect a “meeting-of-the-minds” among the
affected and interested coaches.
2. This coordination will occur in a
timely manner well before ANY team formulation begins, and not later than four
weeks prior to the tournament registration deadline. After that, coaches from other teams and
counties may begin soliciting guest players for their tournament teams once the
player’s team has completed the regular season.
B. PRIORITIES:
1. A coach has first option to take
his/her regular season recreational team intact. Once this intent is known, efforts by others
to solicit players from these teams will be considered poaching.
2. If a player’s regular season team is
participating in a particular tourney, the player cannot participate with an
All-Star/Competitive/Open (ASC/Open) team
or as a guest/transfer player for another team.
3. A player
may not play on two teams at a tournament/event.
4. ASC/Open teams and their coaching staff will come from regular season home
county resources until such resources have been fully considered by the coaches
involved. Only then will inter-county
recruiting be permitted.
5. Coaches in a regular season age group
have first priority to coach and select players for ASC/Open team(s) in that division. If there are more coaches than teams, they
will co-coach the select team(s). Where
more than one ASC/Open team is possible, coaches
will select players in an open draft
C. AUTHORIZATION. Prior
to formulating ASC teams or requesting guest players:
1. As a minimum, if a coach is taking his
team to a tournament/event and needs no more than 3 guest/transfer players, the
coach will notify the coach and county coordinator that he is going to request
a guest/transfer player from their team and:
2. Clear the action through their county
board if players are from within their county.
3. Clear the action through the EKYSA
Board if they are taking players from outside of their county.
D. FORMS AND FEES:
1. Registrars will provide coaches with
certified rosters for recreational teams that are competing intact. Coaches will complete other required forms
for all players not registered to their team.
2. Coaches will prepare team tournament
entry forms and rosters. Under no
circumstances will EKYSA and county officials certify an ASC/Open team as recreational.
3. EKYSA or county funds will not be
obligated for fees or other expenses unless approved in advance.
4. Coaches or team administrators are
permitted to solicit donations earmarked for tournament participation. They can accept the donations upon disclosure
to their county treasurer. Donations
contingent upon advertising can be accepted after the county board determines
the appropriateness of the ad.